OFFICE OF THE CLERK UNITED STATES BANKRUPTCY COURT EASTERN DISTRICT OF CALIFORNIA GUIDELINES FOR PREPARATION OF MASTER ADDRESS LISTS April 1, 2010 The following guidelines have been approved by the Court and are issued pursuant to Local Bankruptcy Rule 1007-1(b) as the instructions of the Clerk with respect to the preparation and submission of Master Address Lists. They reflect technological improvements within the Clerk's Office and supersede the version of this form entitled Revised Guidelines for Preparation of Master Address Lists (Rev. 8/17/99), and EDC 2-195, Revised Diskette Master Address List Specifications (Rev. 11/98). Pursuant to Local Bankruptcy Rule 1007-1(b), a Master Address List which includes the names, addresses, and zip codes of all the debtor's known creditors must be submitted concurrently with every petition presented for filing. All names and addresses must be complete and accurate. Creditors listed on Master Address Lists whose addresses are incomplete or inaccurate will not receive notice of the case from the Court. It will be the responsibility of the attorney for the debtor(s), or the debtor(s) if they have no attorney, to provide proper notice of the case to these creditors by determining the correct address(es) for the affected creditor(s), sending them a copy of the undeliverable or returned notice, and filing a certificate of service with the Court showing that they mailed the notice to the creditor(s). Additionally, to correct the creditor's(s') address(es) for future notices, the attorney for the debtor(s), or the debtor(s) if they have no attorney, shall amend the appropriate schedule(s), amend the Master Address List, and provide notice of the amendment(s) to the affected creditor(s). 1. Name and Address Standards The following standards apply to all names and addresses included in a Master Address List. a. Each name and address must consist of at least two but not more than five lines, each forty characters, or less, in length, including spaces. Always start entering address information on line 2. The city, state, and zip code must be on the last line used. Do not leave blank lines before or between address lines. For example: CORRECT Line 1: Line 2: Line 3: Line 4: Line 5: xxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxx City, State ZIP or ZIP + 4 NOT INCORRECT Line 1: xxxxxxxxxxxxxxxxxxxxxxxxx Line 2: Line 3: xxxxxxxxxxxxxxxxxxxxxxxxx Line 4:City, State ZIP or ZIP + 4 Line 5: xxxxxxxxxxxxxxxxxxxxxxxxxx EDC 2-190 (Rev. 04/01/10) (Page 1 of 7) American LegalNet, Inc. www.FormsWorkFlow.com b. Creditors shall be listed ONLY ONCE, even if they have more than one account with, or claim against, the debtor. c. Do not include the debtor, joint debtor, attorney(s) for the debtor(s), case trustee, or United States Trustee on the Master Address List. These parties will be entered by the Clerk's Office at the time of case opening. d. Financial account numbers redacted to show the last four digits only,1 "care of," and "attention" designations, if any, may be included ONLY on the second line of the name and address, as long as the complete name and address "block" consists of no more than five lines. e. When listing creditors "in care of" an attorney, always put the creditor's name on line 1 and the attorney's name on line 2. For example: CORRECT ABC Supply Company c/o Debra Jones, Attorney NOT INCORRECT Debra Jones Attorney for ABC Supply Company f. Names of individuals must appear in the following order: first name, middle name or initial, last name. g. No personal forms of address, titles, indefinite articles, or definite articles should precede the name. Personal forms of address and titles may be used after the name, but only as necessary to specifically identify someone. h. Creditors must be listed alphabetically, according to the first letter of the company name or first name. i. Like correspondence, names and addresses shall be typed in both upper and lower case letters. Except for the complete name of the country of destination or to abbreviate the name of a state, all upper case, or capital, letters shall not be used. j. Only postal standard abbreviations, as directed by the United States Postal Service in the publication Postal Addressing Standards, shall be used in addresses. The name of the state must be abbreviated using the upper-case, two-letter state identifier prescribed by the United States Postal Service (e.g. CA not Ca, Ca., Calif, or Calif.). City names less than 15 characters in length shall not be abbreviated. k. The use of ZIP codes is MANDATORY. All domestic addresses must include, at a minimum, the correct five digit ZIP code. Use the full nine-digit zip code, if available. Nine 1 Pursuant to Federal Rule of Bankruptcy Procedure 9037(a), financial account numbers shall be redacted to show the last four digits only. DO NOT INCLUDE COMPLETE ACCOUNT NUMBERS; USE THE LAST FOUR DIGITS ONLY. EDC 2-190 (Rev. 04/01/10) (Page 2 of 7) American LegalNet, Inc. www.FormsWorkFlow.com digit ZIP codes should be separated by a hyphen (for example, 97204-0012 NOT 972040012). DO NOT use the ZIP code extension "0000" unless it is valid for the creditor. l. For domestic mail, the last line of every address MUST contain EACH of the following items IN THIS ORDER: the city, the two character state abbreviation WITHOUT periods BUT in ALL CAPITAL LETTERS and, AT THE END, the ZIP code. DO NOT include any information for the creditor below the city, state, and ZIP. m. All foreign addresses shall include the COMPLETE name of the country of destination in capital letters. Country names SHALL NOT be abbreviated. n. Except for one comma between the city and state (for example: Sacramento, CA 95414), no punctuation shall be included in names and addresses. DO NOT use periods (.) after abbreviations or initials. o. Except for apostrophes (`) and hyphens (-) in names, and hyphens (-) in nine digit zip codes, no special characters (such as $, !, ", *, -, &, and %) shall be included in names or addresses. p. Because characters are literally interpreted, the letter "l" shall not be used as a substitute for the number one (1), and slashes (/) shall not be placed through zeros. q. Lists shall be prepared in Courier 10 cpi (same as 12 point on a word processor) or similar font. Proportionally spaced fonts and exotic font styles, such as italics and script, may be electronically unreadable and shall not
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